Back to Top

CAS Forms Online

How to Get Things Done in the College of AweSome

In the College of Arts and Sciences (CAS), requests for almost everything should be directed as follows:

*Students: Please put your name and ID# in the Subject of every email*

*Faculty: Please put the name and ID# of the student about whom you are inquiring in the Subject of every email*

While much of this content is applicable to ALL undergrads...

Don't skip class or lunch: Follow the links below for help electronically submitting information.

  • Most transactions can be completed with a detailed, communicative email.
  • If one of the items below indicates the need for an actual form instead of an email, many options exist including using the free Adobe Reader software's "Fill and Sign" function. (Check your computer's start menu before using that link -- you may already have the program. Use with caution: This site offers the free version and a paid version, where you only need the free version. Also take care to UNcheck the boxes that download other software.) Please do not Lock the form against editing, or embed a pdf in the body of an email -- include pdfs and jpegs as attachments.
  • Fill out forms electronically, and email them.
  • If handwritten, scan, then email, or...
  • Take a picture of both sides of a form with your phone, then email.
  • Whether an item needs one signature or multiple approvals, organize your emails carefully so that all the information is in one thread. This email option is provided to make the form easier for you to complete so you don't have to obtain signatures in person across campus. For multiple signatures, you might email one person at a time, and then forward to the next person, and so on, or it might be effective to email ALL the parties at the same time (including yourself and the final recipient/s), and ask them to give their approval electronically via the email. No office is responsible for collecting signatures on your behalf.
  • Scroll to the bottom of the page for a listing of all the directories and ways to find contact information for professors and offices 
  • See also the University Bulletin where all the rules, regulations, policies, and other fine-print of the University appears. http://bulletin.loyno.edu/

Click the links below to jump to a relevant section.

Application for Academic Amnesty

Please read every part of the policy before downloading the form: Only certain classes qualify for application.

When the form is complete, copy the below as appropriate:

The Dean's office will forward this to the Registrar on your behalf if/when approved.

Back to Top

Auditing a Course

See policy in the Bulletin Regulations area here:

http://bulletin.loyno.edu/regulations/enrollment-registration#audit

Then email Kathy Gros, kgros@loyno.edu, from your @my.loyno.edu account, including your full name and ID# in the Subject of the email.

State your desire to audit the course, and give the full course-code, course-title, section number, and instructor, along with the semester in which you wish to audit the course.

Back to Top

Change of Grade/s

Faculty: The deadline for submitting a change of grade is 6 weeks into the following semester. Please email the full name of the student and their CWID number, along with the course-code, section number, name of the course, and the semester in which the class was taken, as well as an explanation of why the the grade-change is being requested to Associate Dean Welsh, twelsh@loyno.edu.

Back to Top

Change of Major or College Electronic Form

This electronic form is for the use of existing students only, no signatures needed. Changing concentrations within a particular Major is the same process, for example, changing from Biology Pre-health to regular Biology, use this form.

New students starting their first semester should NOT use this until we pass the Drop-classes Deadline (usually the 2nd Friday after school starts) -- email your summer-advisor or your college level advisor instead.

http://academicaffairs.loyno.edu/student-records/services/forms/change-college-major-form

For existing students using the electronic form:

  • When you get confirmation that your change has gone through, login to your Progress report asap. You will likely have 2 tabs, your previous program, and your new program: Your previous program will drop off at the next start-or-end-semester date. It may sound silly to say this, but make sure you're looking at your NEW Major at the next registration-cycle. Knowledge of and fulfillment of your requirements is ultimately your responsibility! See also Graduation Tips (Your Progress Report in LORA).
  • NOTE: Exceptions, substitutions, waivers, and other items may drop off your record when you change programs:
    • Contact your advisor and your Dean's office representative about any inconsistencies you may see, any special exceptions you may have had applied under the old program that may still apply to the new program, etc., because they will usually need to be reapplied.
  • Similarly, if you change-to or leave a program with special requirements, check for perhaps unexpected changes in your requirements like gaining a language requirement where your previous program had none.
    • If you leave Honors, immediately reach out to your advisor and your Dean's office contact about re-homing your Honors courses into the appropriate non-Honors requirement spots.
  • For all of these scenarios, if you have dual-enrollment, transfer, or advanced placement credits, review the positioning of these, and reach out to your advisor and your Dean's office contact immediately to ensure they are applied appropriately. Your school has generous AP policies and is as transfer friendly as allowable -- if you changed colleges when you changed programs, it's possible that some of these kind of credits that weren't being used in your degree-plan before, may now be relevant.

Back to Top

Finding Contact Information on the LUNO Website

Your Student Success contact and your faculty advisor will both be listed in your LORA account at the Advisor link under the Student Records menu. 

LORA (through the Single-Sign-On) > Student Records menu > Advisor link

For a directory of College of Arts and Sciences Department Chairpersons, Faculty Members, and Office Managers, go to the Departments page.

Choose the department you seek, and then click on the Faculty & Staff link in the menu on the right side of the page. 

Scroll down the page.

To search for faculty or staff by first or last name, click here: https://www.loyno.edu/search/people

Other contacts:

Admissions, admit@loyno.edu. Send all transcripts via admit@loyno.edu or via regular mail to 6363 Saint Charles Avenue, New Orleans, LA 70118.

Registrar's office, registrar@loyno.edu, 504 865 3237 (additional help with registration, transcripts, leave of absence or return from leave of absence)

Financial Aid, finaid@loyno.edu, 504 865 3333

Immunizations, immunization@loyno.edu

Student Health Services, studenthealth@loyno.edu, 504 865 3868

Residential Life, reslife@loyno.edu, 504 865 2445

General Questions via Student Affairs, studentaffairs@loyno.edu, 504 865 3428

Dean’s office, College of Arts and Sciences: Email all inquiries to...

Back to Top

Course Withdrawals

Short version:

  • Download the form, then fill out the form on your computer, and attach it to an email
  • Make the Subject of the email very specific: Name, ID, and "Withdrawing from SUBJ###"
  • CC all of the following: 1) registrar@loyno.edu, 2) your faculty advisor, and 3) your instructor (so they know you are leaving the class)

Longer version:

Link to the "Single Course Withdrawal" form, or download an easy-to-fill Word version, or copy and paste this link into your browser:

http://academicaffairs.loyno.edu/sites/academicaffairs.loyno.edu/files/S...

You can do this digitally without circulating a hard-copy form or obtaining hard-copy signatures, just be sure to cc your professor, your advisor, AND registrar@loyno.edu. 

  • Obtain all the necessary signatures -- over email is okay, and approvals written out in the email itself are okay.
  • Organize this with care to ensure that all your approvals are in one continuous thread with your form attached before you send it to registrar@loyno.edu.
  • This email option is provided to make the form easier for you to complete so you don't have to obtain signatures in person across campus. Student Records is NOT responsible for collecting signatures on your behalf.
  • Please DO include your instructor too -- they need to know so they can update their rosters and records.
  • For the "advisor" line: Contact your departmental faculty advisor, or department Chairperson, or if you're in the Exploratory Studies program, your Student Success Center contact (click here to jump to the instructions for finding ALL the contact information).
  • This form does NOT come to your Dean's office.
  • When approved: Forward your signatures-thread emails with the form to registrar@loyno.edu from your @my.loyno.edu account.
  • Include your full name and ID# in the Subject of the email along with the words "Course Withdrawal."

For Withdrawal dates and deadlines, click here for the Academic Calendars, or copy and paste this link into your browser: http://academicaffairs.loyno.edu/records/academic-calendars

https://bulletin.loyno.edu/regulations/enrollment-registration#withdrawa...

Back to Top

Request 21 credits in the Fall or Spring, or more than 12 credits over the Summer

https://bulletin.loyno.edu/regulations/enrollment-registration#overload-...

Back to Top

Cross-Enrollment/Consortium

Follow the instructions on this page for CAS Consortium/Cross-Enrollment using the electronic submission form. 

Back to Top

Request (or Drop) a Double-Major

Follow the instructions on this page to request a double-major. 

Back to Top

Grade Appeals

Read the full policy and download the form from Academic Affairs.

Back to Top

Graduation Tips (Your Progress Report in LORA)

All the info that most undergraduates need (students and all of their advising contacts) is in the Progress report in LORA – please review it carefully, and ask lots of questions if you’re unsure of anything: This program contains your full degree-plan, and it matches the courses you take to the requirements they fulfill. You are responsible for the requirements listed therein. If you don't have a Progress tab, consult your college-level contact (see the top of this page for CAS).

  • Be sure to click Expand All at the top so none of the content is hidden.
  • When students apply for graduation, the Registrar sends their info to the college-level contact in the Dean's office (see the top of this page for CAS). Dean's offices usually review the Progress report to make sure that the student is indeed likely to finish in the Term for which they applied. Students might receive an email that restates their current registration versus any remaining requirements listed in Progress. For example, "If you successfully complete your current classes as registered (insert list of current courses), then only the following will remain to be fulfilled (list of remaining requirements).” However, there is no secret source -- it's all there in Progress for all concerned parties to access at any time.
  • Same for actual graduation -- the Progress report is reviewed to ensure that every requirement is satisfied.

Please follow this link for more hints about reading your Course Plan, your Progress report, and for making the most of the system tools to ensure your graduation.

Back to Top

Request for an Incomplete

Please read the every part of the policy completely before downloading the form.

Policy: http://bulletin.loyno.edu/regulations/grades-grade-point-averages#incomplete-grade-policy

Students: EMAIL a completed pdf or a scan or a picture of your form to your professor (see directories and search options at the bottom of this page). Include your full name and your CWID in the Subject line of the email.

Faculty: EMAIL a completed pdf or a scan or a picture of the form to Associate Dean Welsh, twelsh@loyno.edu. Include the student's name and ID in the Subject line of the email. Part-time faculty should check with their department Chair before granting an Incomplete.

Back to Top

Independent Studies (including Internships and Research with 3rd Parties)

Paperwork cannot be processed until students clear registration holds. Before submitting the required information, students and faculty advisors should consider whether the project will cause a credits-overload. When finalized documents are ready, in order to have the project posted as a class in LORA, email the required items as noted below:

  • CAS students with last names A-J, Sara Clark, srclark@loyno.edu
  • CAS students with last names K-Z, Edouard Crago, edcrago@loyno.edu
  • CAS University Honors program, A-Z, Christina DiMaggio, cedimmag@loyno.edu
  • CAS Pre-Nursing, A-Z, Nicholas Jackson, nbjackso@loyno.edu

Independent Studies; Paperwork to be Generated by Faculty Only. On behalf of students, faculty should download and complete the entire Independent Study form, then collect appropriate signatures either on the form or written out in the email chain  (click here for an easy to fill out Word version, or here for a pdf copy), and prepare a course syllabus. The syllabus must contain a list of assignments that includes points-to-be-earned per assignment plus a points-based grading scale. Syllabi without this information cannot be accepted. Please also review the syllabus against this Syllabus Checklist for Independent Studies.

Internships or Research with 3rd parties; Form and Syllabus to be Generated by Faculty Only. Please direct any questions to Director of Career Development & Student Employment, Katie Bandy Krikorian, kbandy@loyno.edu, and the appropriate Dean's office contact from above.

Students and Faculty work together to document the internship before any work is begun. Handshake approvals must be done before the internship form can be submitted by the faculty, and the faculty must submit the internship form and the syllabus before the student reports to work. See the flow below for how to complete all the documentation on time and in the correct order.

1. Students. Before you start your internship or research experience, report your internship details into Handshake via your SSO. See the step by step guide or video tutorial. Attach a job description letter from your supervisor to the Handshake-upload (see example), and let your LUNO advisor know that it has been done.

2. Faculty. On behalf of the student, as soon as the initial Handshake info is done and confirmed by Katie Bandy, complete the internship form (which is the same form used for independent studies, but with the A497 internship course-code) AND the syllabus, and email both (with all appropriate signatures either on the form or written out in the email chain) to the appropriate Dean's office contact listed above.

----If, and only if, required by the 3rd party, ensure that this MOU with the internship provider or research professor is completed and submitted to Katie Bandy Krikorian (kbandy@loyno.edu) for review and for the Loyola signature. When signed by Katie, forward the MOU, the independent study form, and the syllabus to the appropriate Dean's office contact listed above.

NOTE: ALL DOCUMENTATION MUST BE COMPLETED AND POSTED BEFORE THE INTERNSHIP BEGINS.

3. Students. Towards the end of your internship experience, your internship supervisor will be asked to complete a performance evaluation that reviews your demonstration of career competencies. This evaluation will be automatically administered via email from Handshake.

4. Faculty. Post the final grade in LORA.

https://bulletin.loyno.edu/regulations/enrollment-registration#independent-study

Back to Top

Major Degree-requirements & Minor Requirements

Most students can navigate to their LORA accounts, and select the Progress tab. Click Expand All at the top, and then scroll down to see the current degree-plan requirements.

To view original requirements in the Bulletin or other degree-options, Majors, Minors, or to look ahead to graduate programs:

1) For new students, navigate to the appropriate college in the current Bulletin, then to the Major or Minor listing.

http://bulletin.loyno.edu/ > Directory > Undergraduate Bulletin > College > Department...

2) For existing/continuing students, choose the Bulletin Archives, and then the Undergraduate or Graduate Bulletin, and then the year you started at Loyola, and then narrow your selections from there... 

http://bulletin.loyno.edu/bulletin-archive/undergraduate-bulletin

Back to Top

ADD or DROP a Minor or a MicroCredential 

Follow the instructions on this page to declare a minor. 

Back to Top

Request for Permission to take Courses at Another University (Summer only)

Follow the instructions on this page to request permission to take summer courses at another university. Please note that Loyola has a plan for your success, and you are highly encouraged to take summer courses at Loyola. 

Back to Top

New + Readmitted Students (TIME SENSITIVE TO-DO LIST)

Review the time-sensitive information on this page to review at the start of the semester. 

Back to Top

To link to the Registrar's FORMS page

Click here or copy and past this link into your browser:

Back to Top

Study Abroad Applications

The form to get your future classes approved starts at Center for International Education. See your Progress tab in LORA to understand your missing requirements so you can look for compatible courses to take while you're abroad. 

Who needs to approve? No matter what you're taking, you must copy your Major Advisor.

If you are taking classes in the Major, copy your Major Advisor and your Major Chairperson.

If taking classes for a Minor, also copy your Minor Advisor.

If you are in the University Honors Program copy Dr. Cain and Ms. DiMaggio for approval of the Honors Core and General Electives: scain@loyno.edu and cedimmag@loyno.edu

Non-Honors CAS students: Include your Dean's Office advisor in your email -- they need to be looped in on your final classes, and they need a record for your files, but they also approve any courses intended for the Loyola Core and for General Electives:

CAS students with last names A-J, Sara Clark, srclark@loyno.edu

CAS Students with last names K-Z, Edouard Crago, edcrago@loyno.edu

Back to Top

University Counseling Center

https://studentaffairs.loyno.edu/counseling

In crisis? The counselor on-call is available 24/7/365 by calling 504-865-3835 and pressing 1 after the prompt. You will be immediately connected to a trained and licensed mental health professional.

See this page for more help: Make an Appointment; What to Expect from the Counselor On-Call; Counseling Services; Case Management; After Hours Resources; Resource for Parents; Resources for Faculty/Staff; Counseling Resources; How to Find a Therapist; Meet the UCC Staff

University Withdrawals & Leaves of Absence

Short version:

Longer version:

Link to the "University Withdrawal" form, or download it here, or copy and paste this link into your browser:

http://academicaffairs.loyno.edu/sites/academicaffairs.loyno.edu/files/University%20Withdraw%20Form_2.pdf

Check off either the box for Withdrawal or for Leave of Absence.

Signatures: The only signature needed from the CAS Dean's office is to be provided by Assistant Dean Buehler. Please reach him via email at pbuehler@loyno.edu

Obtain all the other necessary signatures: Over email is okay, and approvals written out in the email itself are okay. Organize this with care to ensure that all your approvals are in one continuous thread with your form attached before you send it to registrar@loyno.edu. This email option is provided to make the form easier for you to complete so you don't have to obtain signatures in person across campus -- Student Records is NOT responsible for collecting signatures on your behalf. 

When you have filled in your portion of the form, and gathered the needed signatures, upload your form, or scan it, or take a picture of it, and email Student Records, registrar@loyno.edu. 

Send the email from your @my.loyno.edu account, including your full name and ID# in the Subject of the email.

Please also see the University Bulletin policies on University Withdrawal and Leave of Absence:

To initiate a medical withdrawal, start here:

Back to Top

Closed Classes (Requesting a Seat)

View the instructions to request a seat in a closed or waitlisted class on this page.

Back to Top