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CAS Forms Online

How to Get Things Done in the College of AweSome

 

In the College of Arts and Sciences, requests for almost everything should be directed as follows...

CAS students with last names A-J, Sara Clark, srclark@loyno.edu

CAS students with last names K-Z, Elisabeth Lee, emlee@loyno.edu

CAS Honors students with last names A-Z, Christina DiMaggio, cedimagg@loyno.edu

 

*Students: Please put your name and ID# in the Subject of every email*

*Faculty: Please put the name and ID# of the student about whom you are inquiring in the Subject of every email*

 

College of Business students, see http://business.loyno.edu/forms

College of Music and Media students, see http://cmm.loyno.edu/online-forms

 

Follow the links below for help electronically submitting information.

  • Most transactions can be completed with a detailed, communicative email.

  • If one of the items below indicates the need for an actual form instead of an email, many options exist including using the free Adobe Reader software's "Fill and Sign" function. (Check your computer's start menu before using that link -- you may already have the program. Use with caution: This site offers the free version and a paid version, where you only need the free version. Also take care to UNcheck the boxes that download other software.) Please do not lock form against editing, or embed a pdf in the body of an email -- include pdfs and jpegs as attachments.

  • Fill out forms electronically, and email them.

  • If handwritten, scan, then email, or

  • Take a picture of both sides of a form with your phone, then email.

  • Whether an item needs one signature or multiple approvals, organize your emails carefully so that all the information is in one thread. This email option is provided to make the form easier for you to complete so you don't have to obtain signatures in person across campus. For multiple signatures, you might email one person at a time, and then forward to the next person, and so on, or it might be effective to email ALL the parties at the same time (including yourself and the final recipient/s), and ask them to give their approval electronically via the email. No office is responsible for collecting signatures on your behalf.

  • Scroll to the bottom of the page for a listing of all the directories and ways to find contact information for professors and offices 

  • See also the University Bulletin where all the rules, regulations, policies, and other fine-print of the University appears. http://bulletin.loyno.edu/

 

Cross-Enrollment/Consortium

 

 

Seat-Cards (Getting Special Permission to Join a Full or Waitlisted Course, or to Late-Add)

Instead of seat-cards, email the professor of the desired course for permission to join. If they give their permission to join the course, forward that written message via email to Registrar: registrar@loyno.edu

In the Subject of the Email: Include your name, CWID#, and the full course-code the course you're adding.

 

ADD or DROP a Minor 

http://cas.loyno.edu/declare-minor-college-arts-and-sciences

 

Request a Double-Major

http://cas.loyno.edu/request-double-major-college-arts-and-sciences

 

Independent Studies

Faculty: Please download and complete the Independent Study form (click here for an easy to fill out Word version), and prepare a course syllabus. Note that the syllabus must contain a list of assignments, and a points-based grading scale linking the assignments to the grade/s to be earned. Syllabi without this information cannot be accepted. Paperwork cannot be processed until students clear registration holds. Before submitting the required information, faculty advisors should also consider whether an independent study will put a student into a credits overload. Please email the signed document & syllabus to: 

CAS students with last names A-J, Sara Clark, srclark@loyno.edu

CAS students with last names K-Z, Elisabeth Lee, emlee@loyno.edu

CAS Honors students with last names A-Z, Christina DiMaggio, cedimagg@loyno.edu

 

Request 21 credits in the Fall or Spring, or more than 12 credits over the Summer

CAS students with last names A-J, Sara Clark, srclark@loyno.edu

CAS students with last names K-Z, Elisabeth Lee, emlee@loyno.edu

CAS Honors students with last names A-Z, Christina DiMaggio, cedimagg@loyno.edu

 

Auditing a Course

See policy in the Bulletin Regulations area here:

http://bulletin.loyno.edu/regulations/enrollment-registration#audit

Then email Kathy Gros, kgros@loyno.edu, from your @my.loyno.edu account, including your full name and ID# in the Subject of the email.

State your desire to audit the course, and give the full course-code, course-title, section number, and instructor, along with the semester in which you wish to audit the course.

 

Request for Permission to take Courses at Another University (Summer only)

http://cas.loyno.edu/request-permission-take-courses-another-university-during-summer

 

Change of Grades

Faculty: The deadline for submitting a change of grade is 6 weeks into the following semester. Please email the full name of the student and their CWID number, along with the course-code, section number, name of the course, and the semester in which the class was taken, as well as an explanation of why the the grade-change is being requested to Leonard Kahn (lakahn@loyno.edu).

 

Request for an Incomplete

Please read the every part of the policy completely before downloading the form.

Policy: http://bulletin.loyno.edu/regulations/grades-grade-point-averages#incomplete-grade-policy

Students: EMAIL a completed pdf or a scan or a picture of your hard-copy to your professor (see directories and search options at the bottom of this page). Include your full name and your CWID in the Subject line of the email.

Faculty: EMAIL a completed pdf or a scan or a picture of your hard-copy to Associate Dean Kahn, lakahn@loyno.edu. Include the student's name and ID in the Subject line of the email.

 

Application for Academic Amnesty

Please read every part of the policy before downloading the form: Only certain classes qualify for application.

When the form is complete, copy all of the below as appropriate:

The Dean's office will forward this to Student Records on your behalf when approved.

 

Grade Appeals

Read the full policy here. The form can be downloaded here.

 

Course Withdrawals

Short version:

  • Download the form, then fill out the form on your computer, and attach it to an email
  • Make the Subject of the email very specific: Name, ID, and "Withdrawing from SUBJ###"
  • CC registrar@loyno.edu, your faculty advisor, and your instructor

Longer version:

Link to the "Single Course Withdrawal" form, or download an easy-to-fill Word version here, or copy and paste this link into your browser:

http://academicaffairs.loyno.edu/sites/academicaffairs.loyno.edu/files/S...

You can do this digitally without circulating a hard-copy form or obtaining hard-copy signatures, just be sure to cc your professor, your advisor, AND registrar@loyno.edu. 

  • Obtain all the necessary signatures -- over email is okay, and approvals written out in the email itself are okay.
  • Organize this with care to ensure that all your approvals are in one continuous thread with your form attached before you send it to registrar@loyno.edu.
  • This email option is provided to make the form easier for you to complete so you don't have to obtain signatures in person across campus. Student Records is NOT responsible for collecting signatures on your behalf.
  • Please DO include your instructor too -- they need to know so they can update their rosters and records.
  • For the "advisor" line: Contact your departmental faculty advisor, or department Chairperson, or if you're in the Exploratory Studies program, your Student Success Center contact (click here to jump to the instructions for finding all the contact information at the bottom of this webpage).
  • This form does NOT come to your Dean's office.
  • When approved: Forward your signatures-thread emails with the form to registrar@loyno.edu from your @my.loyno.edu account.
  • Include your full name and ID# in the Subject of the email along with the words "Course Withdrawal."

For Withdrawal dates and deadlines, click here for the Academic Calendars, or copy and paste this link into your browser: http://academicaffairs.loyno.edu/records/academic-calendars

If you have any questions, please feel free to reach out to your CAS college-level advisors:

 

University Withdrawals & Leaves of Absence

Short version:

Longer version:

Link to the "University Withdrawal" form, or download it here, or copy and paste this link into your browser:

http://academicaffairs.loyno.edu/sites/academicaffairs.loyno.edu/files/University%20Withdraw%20Form_2.pdf

Check off either the box for Withdrawal or for Leave of Absence.

Signatures: The only signature needed from the CAS Dean's office is to be provided by Assistant Dean Buehler. Please reach him via email at pbuehler@loyno.edu

Obtain all the other necessary signatures: Over email is okay, and approvals written out in the email itself are okay. Organize this with care to ensure that all your approvals are in one continuous thread with your form attached before you send it to registrar@loyno.edu. This email option is provided to make the form easier for you to complete so you don't have to obtain signatures in person across campus -- Student Records is NOT responsible for collecting signatures on your behalf. 

When you have filled in your portion of the form, and gathered the needed signatures, upload your form, or scan it, or take a picture of it, and email Student Records, registrar@loyno.edu. 

Send the email from your @my.loyno.edu account, including your full name and ID# in the Subject of the email.

Please also see the University Bulletin policies on University Withdrawal and Leave of Absence:

To initiate a medical withdrawal, start here:

 

Study Abroad Applications

The form to get your future classes approved starts at Center for International Education. While the University transitions to the new operating system, you may need to use both your U-Achieve account and your new-LORA account to figure out what requirements you still need to schedule. Classes taken in Summer 2022 and forward will ONLY show in your new-LORA account. Print or pdf a copy of your Uachieve, and write in the classes from new-LORA in the appropriate spots to get a safe picture of what remains to be addressed. Students who started in the Fall of 2022 can rely entirely upon the Progress tab in new LORA. Current students who have been told that their Progress tab has been aligned may also rely upon Progress.

Who needs to approve? No matter what you're taking, you must copy your Major Advisor.

If you are taking classes in the Major, copy your Major Advisor and your Major Chairperson.

If taking classes for a Minor, also copy your Minor Advisor.

If you are in the Honors program copy Dr. Peterson and Ms. DiMaggio: 

peterson@loyno.edu and cedimmag@loyno.edu

Include your Dean's Office advisor in your email -- they need to be looped in on your final classes, and they need a record for your files, but they also approve any courses intended for the Loyola Core and for General Electives:

CAS students with last names A-J, Sara Clark, srclark@loyno.edu

CAS students with last names K-Z, Elisabeth Lee, emlee@loyno.edu

 

To link to the Student Records FORMS page

Click here or copy and past this link into your browser:

 

DPCLs (Degree-Program Course-Listing) & Minor tracking sheets

For new students, use the DPCL or Minor sheet of the current year found in the current Bulletin.

http://bulletin.loyno.edu/

For existing students, use the DPCL or Minor sheet of the year you started at Loyola, found in the Bulletin Archives.

http://bulletin.loyno.edu/bulletin-archive/undergraduate-bulletin

 

Change of Major or College Electronic Form

This electronic form is for the use of existing students only, no signatures needed.

New students starting their first semester should NOT use this until we pass the Drop-classes Deadline (usually the 2nd Friday after school starts) -- email your summer-advisor or your college level advisor instead.

http://academicaffairs.loyno.edu/student-records/services/forms/change-college-major-form

 

Resources for new students (and reminders for current students)

Click here for time-sensitive items of which to be aware at the start of your semester.

 

FINDING CONTACT INFORMATION ON WWW.LOYNO.EDU

Your Student Success contact and your faculty advisor will both be listed in your LORA account at the Advisor link under the Student Records menu. 

LORA (through the Single-Sign-On) > Student Records menu > Advisor link

 

For a directory of College of Arts and Sciences Department Chairpersons, Faculty Members, and Administrative Assistants, click here, or copy and paste this link into your browser http://cas.loyno.edu/academics

Choose the department you seek, and then click on the Faculty & Staff tab in the menu running along the top of the page. 

Scroll down the page.

 

To search for faculty or staff by first or last name, click here: https://www.loyno.edu/search/people

 

Other contacts:

Admissions, admit@loyno.edu. Send all transcripts via admit@loyno.edu or via regular mail to 6363 Saint Charles Avenue, New Orleans, LA 70118.

Student Records, sturec@loyno.edu, 504 865 3237 (additional help with registration, transcripts, leave of absence or return from leave of absence)

Financial Aid, finaid@loyno.edu, 504 865 3333

Student Health Services, 504 865 3868

Residential Life, reslife@loyno.edu, 504 865 2445

General Questions via Student Affairs, 504 865 3428

Dean’s office, College of Arts and Sciences: Email all inquiries to...

CAS students with last names A-J, Sara Clark, srclark@loyno.edu

CAS students with last names K-Z, Elisabeth Lee, emlee@loyno.edu